Solicitors already arbitrate title deeds and client monies. DeedBox extends that trusted legal arbitration to smart-home systems, appliance warranties, and utility records. Protected by dual-firm completion sign-off, bank-grade encryption, and automated document anonymisation across England, Scotland, Wales, and Northern Ireland.
When a property completes, physical keys are passed through estate agents. But today's homes are governed by digital systems: heat pumps, smart thermostats, solar inverters, security alarms, and active manufacturer warranties.
Without formal digital escrow, clients exchange passwords on paper or send unredacted invoices over unsecured email. When systems fail or passwords lock, clients turn back to their solicitors with post-completion disputes and warranty claims.
DeedBox closes this gap. We provide conveyancing practices with a secure, zero-liability framework that protects client confidentiality, eliminates post-completion disputes, and gives both sides complete peace of mind.
Pre-completion enquiry management without data privacy risks. Inspect certificates and warranties with confidence.
During pre-exchange enquiries, the buyer's conveyancer must verify statutory certificates: Gas Safe boiler records, electrical installation certificates (EICR), FENSA window guarantees, solar MCS certificates, and building control sign-offs.
Historically, these documents contain the seller’s private mobile numbers, personal email addresses, signatures, and payment card details.
DeedBox automatically scans and redacts all personal identifying information upon upload. The buyer’s firm inspects the technical substance, validity, and serial numbers pre-completion. On completion day, the unredacted original unlocks automatically.
Gated by contractual milestones: Completion Day in England & Wales, and the Date of Entry in Scotland.
The solicitor opens the case in 60 seconds. The seller is invited to catalogue smart devices, heating, warranties, and meter readings.
Documents are automatically redacted for pre-completion inspection. Logins are encrypted in a zero-access security vault.
When purchase monies have cleared across client accounts, both conveyancing practices confirm completion independently.
Credentials unlock for the buyer, full unredacted documents become available, and a certified completion statement is generated.
Built specifically to satisfy the strict risk and compliance duties of UK legal practices.
Neither the buyer nor the seller can access or release vaulted information unilaterally. Release strictly requires independent digital confirmations from both acting legal practices.
Passwords and master credentials are encrypted under dedicated security keys with zero human decrypt access — meaning neither platform staff nor unauthorized parties can view them.
Personal identifiers and billing information are automatically masked upon upload. The buyer’s firm verifies warranty validity pre-completion without GDPR breach risks.
Smart accounts are routed through dedicated anonymous relays and temporary virtual numbers. Neither party’s personal email address or telephone number is ever exposed.
Itemised heating oil balances, appliance apportionments, and key deposits are substantiated with photographic evidence for formal settlement through client accounts.
Every upload, redaction approval, confirmation, and release is immutably logged with digital timestamps, preserved for 6 years to satisfy conveyancing statutory retention rules.
Eliminate post-completion disputes, protect client data under UK GDPR, and provide an innovative modern handover service with zero client money handling.
Conveyancer Overview →Safely transfer smart heating, Wi-Fi, and appliance guarantees with automated document anonymisation. Keep your personal contact details completely confidential.
Seller Overview →Inspect verified warranties before completion. Unlock Wi-Fi logins, heating controls, and unredacted documents the instant your conveyancer confirms completion.
Buyer Overview →Everything your practice needs to know about security, compliance, and onboarding.
All sensitive credentials and documents are held within a zero-access digital vault using bank-grade encryption. The system strictly prevents early decryption or disclosure: credentials remain fully encrypted and inaccessible to buyers, sellers, and platform administrators until both acting legal practices independently confirm completion.
When compliance documents (Gas Safe certs, EICRs, appliance warranties) are uploaded, our automated system redacts all personal identifiable information (PII) including seller mobile numbers, billing details, personal signatures, and private addresses. The buyer’s conveyancer can inspect the technical scope and validity during pre-completion enquiries without risk. Unredacted original documents unlock automatically only upon formal completion.
No. DeedBox is strictly an information escrow service and never holds, handles, or transmits client money. All purchase monies, apportionments, and adjustments are handled exclusively through solicitors’ regulated client accounts in accordance with Solicitors Accounts Rules and Law Society guidelines.
All data is hosted strictly within the United Kingdom in sovereign UK data centres under UK GDPR and the Data Protection Act 2018. Audit records and transaction ledgers are stored in an immutable, tamper-proof state for 6 years to align with statutory UK conveyancing file retention rules.
Equip your firm with modern digital property escrow. Register your practice for early access across England, Wales, Scotland, and Northern Ireland.
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