Does DeedBox hold client money or require FCA regulation?

No. DeedBox is strictly an information and digital credential escrow platform. We do not hold, process, or transmit client money. All purchase monies and adjustment balances continue to be settled directly through solicitors' regulated client accounts in accordance with statutory accounting rules.

How does automated document anonymisation assist with pre-completion enquiries?

When sellers upload boiler installation certificates, Gas Safe records, EICRs, and appliance warranties, DeedBox automatically detects and masks personal identifiers (phone numbers, signatures, personal billing addresses). The buyer's firm can inspect the technical validity and warranty scope pre-completion with zero GDPR exposure. Unredacted originals unlock automatically on completion day.

Does DeedBox comply with SRA and Law Society practice standards?

Yes. DeedBox was designed to comply with Solicitors Regulation Authority (SRA), Council for Licensed Conveyancers (CLC), and Law Society of Scotland practice guidelines. Audit trails are cryptographically sealed and preserved for the statutory 6-year limitation period.

What effort is required from fee earners on completion day?

Fee earners simply confirm that completion funds have cleared and submit a single digital confirmation. When both firms have confirmed, DeedBox executes the release automatically in seconds, generating a certified completion statement for the file.

For Conveyancers & Solicitors — Digital Property Settlement

Eliminating Post-Completion Friction for Law Firms

Post-completion disputes are an unbillable drain on fee-earning time. When buyers encounter locked thermostats, missing alarm PINs, absent boiler warranties, or disputed heating oil reserves, they contact their solicitors.

DeedBox brings structure, confidentiality, and certainty to completion day:

Zero Client Money Exposure: DeedBox does not touch client accounts. All financial consideration flows through your regulated banking channels.
Dual Independent Sign-Off: Neither side can prematurely release or withdraw digital property without counterparty legal concurrence.
Statutory 6-Year Legal Record: Every confirmation, upload, and release is immutably logged to satisfy professional indemnity and limitation period rules.
Governed 7-Day Reversal Mechanism: In the rare event of an aborted transaction or disputed completion, conveyancers retain an emergency legal reversal procedure.

Automated Document Anonymisation for Pre-Completion Enquiries

A major source of pre-completion delay and GDPR risk is the sharing of compliance certificates: Gas Safe records, electrical inspection certificates (EICR), FENSA window guarantees, solar MCS certificates, and building control sign-offs.

Sellers' personal documents frequently contain private contact numbers, personal signatures, and payment card receipts.

DeedBox automatically anonymises these documents upon upload. The buyer’s legal team can inspect technical specifications, installation dates, and guarantee scope during pre-completion enquiries with complete confidence and zero data breach liability. The unredacted originals unlock automatically on completion day.

Core Institutional Capabilities

Dual Conveyancer Confirmation

Requires verified digital sign-off from both acting firms before releasing vaulted credentials or unredacted originals.

Settlement Adjustment Ledger

Calculates itemised heating oil tank credits, appliance apportionments, and deposits with photo evidence for client account settlement.

Tamper-Proof Audit Archive

Every action is cryptographically sealed and preserved for 6 years, producing a certified transaction statement for your file.

The Conveyancer's Workflow

Step 1: Case Onboarding (60 Seconds)

The acting conveyancer creates the case using the property address and postcode. You invite your client and send an encrypted invitation to the counterparty law firm.

Step 2: Client Catalogue & Automated Document Redaction

Your client catalogues their devices and uploads statutory warranties. DeedBox automatically redacts personal contact information, allowing the counterparty to inspect technical validity without privacy risks.

Step 3: Agreed Milestone Confirmation

On completion day, when purchase monies have cleared across client accounts, both firms log in and submit their digital completion confirmations for the agreed date.

Step 4: Automated Instant Release

DeedBox executes the transfer. Relays flip to the buyer, credentials unlock, and an evidentiary settlement adjustment statement is generated for your transaction file.

Conveyancer Questions

Frequently Asked Questions for Legal Practices

How are conveyancing firms verified?

During case onboarding, conveyancers are cross-referenced with public regulatory registries: the Solicitors Regulation Authority (SRA), the Council for Licensed Conveyancers (CLC), or the Law Society of Scotland practicing roll.

What if one firm does not use DeedBox?

Onboarding a counterparty firm takes less than 60 seconds with our secure email token invitation. There are no software downloads or lengthy IT approvals required; the portal runs securely in any modern web browser.

How is conflict of interest prevented?

DeedBox validates firm identities. The system prohibits a single firm or email domain from representing both sides of a transaction without explicit compliance overrides, preventing unverified sole-representation.

Where is data hosted and what are the security standards?

All data is hosted strictly within sovereign UK data centres in full compliance with UK GDPR and the Data Protection Act 2018. Credentials are held in a zero-access cryptographic vault that denies human access until dual legal sign-off.

Join Leading Conveyancing Practices

Modernise completion day for your clients while eliminating post-completion disputes and data risks. Register your firm for our UK-wide pilot.