1. Case Initiation & Client Cataloguing
The acting solicitor or licensed conveyancer opens the case in under 60 seconds by entering the property address and inviting their client. The seller is provided with a guided, structured UK property catalogue covering:
- Heating & Climate: Heat pump logins, smart thermostats (Hive, Nest, Tado), and boiler service histories.
- Clean Tech & Power: Solar inverter management portals, battery storage systems, EV charge points, and utility meter readings.
- Security & Access: Smart locks, video doorbells (Ring), intruder alarms, and automated entry gates.
- Connectivity: Router network names, guest logins, and administrative access codes.
All sensitive passwords and codes are immediately isolated within our bank-grade zero-access vault. The buyer and their legal team cannot view any passwords or private contact details during this stage.
Document Sharing with Automated Anonymisation
Sellers frequently upload boiler Gas Safe records, electrical certificates (EICR), FENSA window guarantees, and building control completion notices that contain personal mobile numbers, billing details, and personal signatures.
DeedBox automatically anonymises these documents upon upload. The buyerโs conveyancer can inspect the technical validity, installation dates, and guarantee scope during pre-completion enquiries with zero GDPR liability. Unredacted originals unlock automatically on completion day.
2. Confidential Relay Masking & Virtual SMS
In traditional sales, sellers often make the mistake of handing over accounts tied to their personal email address, or factory-resetting devices, which wipes heating schedules and locks the buyer out.
DeedBox eliminates this through Protected Relay Masking:
- Each household account is assigned an anonymous, dedicated relay address:
account-ref@relay.deedbox.io. - A virtual UK mobile number is assigned to the case to receive two-factor authentication (2FA) codes.
- Prior to completion, all security alerts and verification codes route to the seller.
- Neither party's personal email or telephone number is ever revealed to the other.
3. Dual-Conveyancer Completion Arbitration
Conveyancers are the legal guardians of the transaction. DeedBox places the release of digital property strictly under the control of both legal representatives:
- In England & Wales: Both conveyancers confirm that completion funds have cleared across client accounts and keys have been released.
- In Scotland: Both solicitors confirm that settlement has occurred on the contractual Date of Entry.
- In Northern Ireland: Both legal firms independently confirm formal completion.
One confirmation alone is never sufficient. Release requires independent, matching confirmations from both firms. Unilateral action by either party is technically impossible.
Stage 44. Instant Handover & Permanent Legal Record
The moment both legal firms have verified completion, DeedBox automatically executes the digital transfer:
- Relays Transfer: Account management emails and SMS forwarding flip instantaneously to the buyer.
- Credentials Unlocked: The buyer accesses verified passwords and configuration codes with no risk of vendor lockouts.
- Unredacted Documents Released: The full original Gas Safe, warranty, and compliance certificates become permanently available to the buyer.
- Certified Transaction Statement: An evidentiary completion record is generated for both solicitors' transaction files and preserved in our 6-year tamper-proof legal archive.
Seamlessly Adapts to UK Legal Variations
Engineered to integrate with each nation's specific conveyancing conventions and regulatory bodies.
England, Wales, Scotland & Northern Ireland
How DeedBox maps to your local conveyancing milestones:
๐ด๓ ง๓ ข๓ ฅ๓ ฎ๓ ง๓ ฟ ๐ด๓ ง๓ ข๓ ท๓ ฌ๓ ณ๓ ฟ England & Wales
- Regulated by SRA & Council for Licensed Conveyancers (CLC)
- Complements Law Society TA6 & TA10 Fixtures and Fittings forms
- Release triggered upon formal Completion Day (post-exchange)
- Reduces stressful post-completion buyer queries to estate agents and solicitors
๐ด๓ ง๓ ข๓ ณ๓ ฃ๓ ด๓ ฟ Scotland
- Regulated by Law Society of Scotland conveyancing solicitors
- Keyed to the contractual Date of Entry (Conclusion of Missives)
- Supports Settlement Adjustment Statements & heating oil apportionments
- Complies with Scottish Standard Clauses regarding central heating & systems
Legal & Security Principles
Common questions from legal practitioners regarding security, liability, and compliance.
How does DeedBox guarantee credentials are never released prematurely?
Credentials are locked in a zero-access security vault. The release mechanism requires authenticated digital confirmations from both acting law firms. Neither the buyer, the seller, nor platform staff can decrypt credentials before both confirmations are submitted.
How does automated document anonymisation protect against GDPR breaches?
Uploaded certificates and warranties are automatically scanned for personal identifying information (names, telephone numbers, billing addresses, signatures) and redacted. The buyer's firm can inspect the technical scope and validity during pre-completion enquiries without risk. Unredacted original documents unlock automatically only upon formal completion.
What happens if a property transaction aborts before completion?
If the sale does not proceed, either conveyancing practice can cancel the case. All vaulted credentials are permanently purged, relay addresses are retired, and the buyer never receives access to private household data.
Does DeedBox hold or handle client money?
No. DeedBox does not handle client money and is not an escrow bank. All purchase monies and apportionment settlements continue to be handled exclusively through regulated solicitors' client accounts in accordance with statutory accounting rules.
Ready to Modernise Property Handover?
Join forward-thinking conveyancers across the UK. Register your practice for our early access pilot.